21 October 2017Hear Start Training
This has been passed on by a member for those who might be interesteddocuments/heartstart-dates-poster-nov-dec-2017.docx
16 October 2017Walk Leader Change
Note that Jim Coates will lead walk on 26th November in place of Will Aitken. refer to walks calendar for contact details
12 October 2017Group AGM-Cupar Fire Station Community Room
St Andrews & North East Fife Ramblers
Agenda of the Annual General Meeting to be held at Cupar Fire Station Community Room at 7:00pm on Monday 13th November 2017
Adoption of Minutes of AGM of 7th November 2016:
Annual Reports from Committee:
Convenor Report (Jim Coates):
Secretary Report (Will Aitken):
Walks Coordinator Report (Will Aitken):
Press Correspondent Report (Susan Richmond):
Area Report (Jim Forret):
Group Income & Expenditure Accounts and Balance Sheet for 2016-17 (Ian MacKenzie):
Independent Examiner’s Statement (Dorothy Cameron):
Appointment of Group Officer Bearers, 2017-18
Honorary Officers nominated by Committee:
Convenor Jim Coates
Secretary Will Aitken
Treasurer Ian MacKenzie
Walks Coordinator: Will Aitken
Independent Accounts Examiner: Dorothy Cameron
Honorary Officers with no nominations:
Other nominations and Election of Officers:
Election of Committee:
Committee members (3 minimum):
Appointment of Group Representatives to Area Council, Scottish Council, General Council:
Adoption of Motions to Scottish Council: None proposed by Committee
Review and approval of Group Constitution (attached):
Other Motions lodged by members: none received by Secretary as at date of this agenda
Group holiday 2018(Jim Coates):
Group Walks Leaflets(Will Aitken):
Any Other Business:
Will Aitken 12 Nov 2017
Ramblers Association Scotland---St. Andrews & North East Fife Group Constitution
Name and Definition
The organisation is part of the Ramblers Association, a registered charity (England and Wales no. 1093577), Scotland no. SCO39799) and a company limited by guarantee registered in England (no 4458492), being a Local Group as defined in Clause 6.1 of the Association's Articles of Association. The name of the organisation shall be '' The Ramblers Association Scotland, St. Andrews & North East Fife Group", and it shall be within the Association's Forth Valley, Fife and Tayside Area. The above bodies are hereafter referred to 'the Association, , 'the Group', and 'the Area'. The Area is within the Constituent Part of the Association - Ramblers Association Scotland, which is organised by the Association's Scottish Council.
The objects of the Group are to further within its territory (see succeeding clause) the objects of the Association in such ways as the Area governing body may from time to time decide and subject to the overriding control of the Board of Trustees.
The Group shall function in that part of Fife included in postcodes KY8, 9, 10, 14, 15. 16 and DD6. This covers the geographical area of St. Andrews; East Neuk; Levenmouth; Tay Bridgehead and westwards to Newburgh; Cupar and westwards to Falkland and to the border with Kinross north of West Lomond.
Membership of the Group shall consist of all such individuals of the Area as are allocated to the Group by the Board of Trustees in accordance with the RA's memorandum and Articles of Association and standing orders.
4.Relations with the Area, Scottish Council and the Association
The Group shall act in agreement with the Area Council, Scottish Council and the Board of Trustees of the Association, as laid down in Clause 6 of the RA's Memorandum and Articles of Association.
Subject to the directions of any Group Annual or Special General Meeting as to the exercise of its powers, the management of the Group shall be vested in a Committee
which shall consist of the Honorary Officers and as many members of the Group as the Annual General Meeting shall from time to time decide, subject to a minimum overall membership of three. All members shall retire annually, but shall be eligible for re election.
The committee shall decide when and where it shall meet.
Five members shall form a quorum.
The committee shall have the power to co-opt up to two additional members.
The committee shall have the power to fill casual vacancies.
The committee shall receive regular reports from any sub-committee established under Clause 8.
The committee shall report on Group Activities regularly to the Area Council.
A special meeting of the Committee shall be called by the Secretary as soon as may be possible on the request of the Chairman or of not less than 6 members of the Committee.
(I) The Honorary Officers of the Group shall be a Convenor, a Treasurer, a Secretary, a Walks Programme Co-ordinator and such other officers as the Group in General meeting may determine, to be elected at the Annual Meeting.
They shall retire at the Annual General Meeting following their election, but shall be eligible for re-election.
The Committee shall have the power to fill vacancies.
The committee shall have the power to appoint sub-committees and to determine their powers and terms of reference.
Procedure at All Meetings Voting:
All questions arising at any meeting, excepting those affecting alterations to the
Constitution, shall be decided by a majority of those present and voting at such meeting. No member shall exercise more than one vote, except that in the case of an equality of votes the Convenor shall have a second or casting vote.
The appropriate Secretary shall keep Minutes comprising a record of the proceedings of all General Meetings, Committee and Sub-Committee meetings.
9.Resignation or Retirement
Any member of a Committee shall vacate his/her office if:
He/she gives notice of their intention and this is accepted.
He/she fails to attend three consecutive meetings of the Committee as may be convened unless the failure to attend was due to some reason approved by the Committee.
10.Annual General Meeting
In the first quarter of each financial year the Committee shall convene an Annual General Meeting of the Group. In the event that the date of the Annual General Meeting is later, in any year, than the notified last date for the submission of ordinary motions to Scottish Council, the power to submit such motions shall, for that year, be vested in the Committee.
Not less than fourteen days notice shall be given in writing (which may be email) to each member of the Group. All members of the Group shall be entitled to attend and vote. The meeting shall:
Consider the Annual Report of the Committee
Consider the Group income and expenditure accounts for the preceding Association financial year, a balance sheet showing the assets and liabilities at the end of that year and the independent examiner's statement.
Appoint the Honorary Officers.
Elect the Committee.
Appoint representatives to the governing body of the Area and to the Scottish Council.
Appoint an independent examiner or examiners.
Discuss and consider notions, notice of which shall have been given in writing to the Secretary.
Subject to the proviso contained in the preamble to this Rule, to consider motions for submission to the next Annual Meeting of the Scottish Council (if so desired);
Vote on any proposals to amend this constitution in accordance with Clause 14 hereof.
11.Special General Meeting of the Group
The Convenor or the Secretary may at any time, and shall within 21 days of receiving a request to do so, signed by not less than one-twentieth of the membership of the Group with a minimum often members, and giving reasons for the request, call a Special General Meeting, of which fourteen days' notice shall be given. The notice of the meeting shall contain notice of the matters to be discussed and the terms of any motions which it is intended to move.
( i) All monies raised by and on behalf of the Group including any money received from the Area shall be applied in furtherance of the objects of the Association.
( ii) The Honorary Treasurer shall keep proper financial records and shall report regularly to the committee. If required by the Area, he/she shall be responsible for the preparation of the annual budget for the Group and its submission to the Area Treasurer for approval. He/she shall also be responsible for the preparation annually of Group income and expenditure accounts for the preceding Association financial year, a balance sheet showing the assets and liabilities at the end of that year, and for their submission to the Group' s examiner.
All accounts in the name of the Group shall be opened at such Bank as the Board of Trustees may approve. All monies received shall be paid into the Bank and all payments, other than petty cash payments, shall be made by cheque or appropriate form of electronic transmission subject to appropriate controls. Cheques shall be signed by the Honorary Treasurer and/or other officers as decided by the Group Committee. To enable petty cash expenses to be paid, an advance shall be made to the Honorary Treasurer when necessary.
The independent examiner(s) report shall be addressed to the members of the Group and to the Area Treasurer.
If, in the event of the dissolution of the Group, confirmed by a majority of those present and voting at a General Meeting of the Group, there remains after the satisfaction of its debts and liabilities, any property whatever, it shall be transferred to the Area.
14.Alterations to the Constitution
Insofar as any alteration or amendment is not inconsistent with the RA's Memorandum and Articles of Association and standing orders, this Constitution may be
amended at any General Meeting, in accordance with the approval of a two-thirds majority of members present and voting. No amendments to this Constitution shall take effect until they have been agreed by·the Area Council.
Any proposal for such alteration must be delivered in writing to the Secretary of the Group not less than twenty-eight days before the meeting of the Group at which it is to be discussed and not less than fourteen day's notice of this meeting giving the terms of the proposed alteration, shall be given to the members of the Group.
The accidental omission to give notice of a meeting or the non-receipt of a notice of meeting by any member shall not invalidate any proceedings or resolutions at any meeting of the Group or any Committee.
Club Constitution Reviewed and approved at Group AGM on 13th November 2017
Group Convenor: ________________ Date: _______________
Group Secretary: ________________ Date: _______________
13 September 2017Area Programme
The Winter 2017-18 Programme should now have been sent to all members. If not received copy before end of September 2017, contact Group Secretary.
06 September 2017New Walks Leaflets
Funding for new leaflets for Cupar & St Andrews has had major boost, thanks to a significant grant from Ramblers Holidays. This will permit us to develop the necessary artwork whilst we seek the required remaining funds; applications to a number of potential fund granting organisations has been made, and we are hopeful of completing the project by year end. If wish more details or to contribute views on walks to be included in the leaflets, contact Ian Mackenzie or Will Aitken
06 September 20172018 Holiday to Melrose
Most, if not all rooms, have been taken up for 2018 holiday in June, but if still wish to go, contact Jim Coates
26 July 2017Club Constitution
Recently we have had to provide a copy of our Constitution, to be found in Group History page.
As some 8 years since last reviewed, it will be included for review at AGM in November 2017. If wish to suggest amendments please advise Group Secretary